Have Your Say
As you analyse your data for your project/s, don’t forget about keeping your audience informed along the way, thank them for their time and input.
The most important part of any good community engagement activity is demonstrating to your community that their views have been heard and showing them the details of the feedback we received.
Closing the loop is essential to building trust and building transparency in our decision making. It is a simple/best-practice method that makes our engagement activities more robust and genuine.
Refer to our 'Making sense of your engagement data guide' and engagement steps on the ENGAGE Hub to help you understanding reporting.
Links to the HIVE reporting guidelines and instructions: -
Please refer to the 'Guides and Templates' section of the ENGAGE Hub for reporting templates (3).
Great examples of Reports #1,2 & 3 prepared by our officers and some instances by consultants.
Check out the great work and variation in styles.
Filtering your data to help give you more valuable insights.
More reporting information can be found in the Reporting Tab below i.e. Report templates & examples
Watch the video below to learn more about this new data slicing feature.
Many of you will have had the joy of analysing feedback/data at the end of an engagement. 'Tagging' data can be a great way to identify key themes.
Learn more about analysing open text responses in your forms/surveys by visiting the Text Analysis & Analysis Assistant pages on the HIVE Learning Centre and by watching the video on the right hand side of this page (approx 20 minutes).
When in a report for a project page, the overview shows the data for that project.
So, views are the number of times the page has been looked at, regardless of visitors.
If your report is too large (max 20MB) to attach - couple options
Split the report into 2 or more parts, or alternatively the HIVE have suggested to shrink report, could use https://shrinkpdf.com
| Shrink PDF – Reduce PDF Documents Online This service shrinks your PDF documents online without degrading resolution, thus avoiding the loss of clarity you may experience using other tools. |
If sharing your responses with other organisations/partners/consultants
Responses need to be anonymous/deidentified, with this wording to be included in your privacy clause
‘we may share de-identified answers with other organisations involved in the xxxxx’ or something of that nature to ensure we are being clear and transparent.
When sharing the data, we need to remind consultants/partners not to share the information and only review it for the purposes of this xxxxx and their involvement.
Charts - wording not displaying correctly
I reached out recently to HIVE about the wording being cut off in charts (see below ) and was it possible to see entire sentence without using the data table under each chart. See response below: -
I have consulted with our developers, and unfortunately, we are unable to expand the text beyond a certain length in the summary charts. I believe its possible to replicate the chart via excel by exporting the results and re-creating the chart, in the meanwhile the only place where we can have the whole sentences would be the data table under the charts.
Have questions or want to learn more about a project, contact us below:
| Phone | 03 5272 5272 |
|---|---|
| Website | www.geelongaustralia.com.au/contact/ |
The National Relay Service is available as a phone solution for people who are deaf or have a hearing or speech impairment.
We Acknowledge the Wadawurrung People as the Traditional Owners of the Land, Waterways and Skies. We pay our respects to their Elders, past, present and emerging. We Acknowledge all Aboriginal and Torres Strait Islander people who are part of our Greater Geelong community today.
